Withdrawing from subjects and tests and missing tests

This page is about the rules for withdrawing from subjects and tests and the academic consequences of a missed test. For special arrangements during tests (e.g., extra time) please consult the page Course Exemptions. For advice or support before the exams of after a failure, please make an appointment with a specialist through the Student Services Desk. For an interruption of your studies during one semester or more, please consult the page Interruption of studies.

Withdrawing from subjects

You may freely add and remove registrations for a semester until the Friday of the second week of that semester. Once that deadline has passed, registrations are final.

Withdrawing from tests

No withdrawal is allowed during the foundation year (first year of the Bachelor’s program).

During the Bachelor’s and Master’s cycles, withdrawal is done through your secure access to the IS-Academia application:

  • for subjects taught in the autumn semester: from October to the Friday of the tenth week of the semester
  • for subjects taught in the spring semester: from March to the Friday of the tenth week of the semester

Once that deadline has passed, you may no longer withdraw from the tests.

For some subjects withdrawal is not allowed once the registration deadline has passed. These subjects are tagged “sans retrait” on the study plans and will be highlighted with an alert in the registration tab on IS-Academia.

Missed tests

If you take a test, you will not be able to cancel it afterward by means of a medical certificate or any other document. If you have doubts with regard to your ability to take a test, please see a doctor before that test.

If you are registered for the tests for a subject, and you do not take these tests, without a valid reason, you will be graded “NA” (for “not acquired”) and the missed attempt will count as a failure.

If you take only some of the tests for a subject, without a valid reason, you will be graded 0 for the missed tests. If your final grade (weighted average) is below 1, you will be graded “NA” (for “not acquired”). In the case of an NA or of a final grade below 4, the missed attempt will count as a failure.

If you are unable to take a test during the semester (or to submit a test within the imposed deadline in the case of a project, report, poster, etc.), you must get in touch with the teacher in charge of the subject before the test (or the due date when applicable) and provide him with a valid medical cerificate covering the date in question (or a copy of your child’s birth certificate or a direct relative’s death certificate) soon afterward. As much as possible, the teacher will then need to give you a chance to take the test at a later date during the same semester. Should that not be possible, you will need to register for that subject again and take the corresponding test the following academic year. In such a case, you will be graded “M” (for “missed”) and the missed attempt will not count as a failure.

If you are unable to take a test in the exam session, you must get in touch with the Student Services Desk before the test and provide a valid medical cerificate covering the date in question (or a copy of your child’s birth certificate or a direct relative’s death certificate) soon afterward. For oral exams, as much as possible, the teacher will then need to give you a chance to take the test during the same exam session and under the same conditions. For written exams, or should it not be possible to take an oral exam at a new date during the session, you will need to register for that subject again and take the corresponding test the following academic year. In such a case, you will be graded “M” (for “missed”) and the missed attempt will not count as a failure.

To be valid, a medical certificate must mention a period of inability to work (with start and end dates) that covers the date of the missed test. Should that period be extended, a second certificate may of course be submitted.